Steps to Shut down the Project Office in India

Before shutting down your project office in India as a foreign investor, it is crucial to consider various key points. The process of closing a project office requires careful management of legal, financial, and administrative aspects. Make sure to handle these aspects with utmost care and attention with the help of experts like KDP Accountants.

In this article, we will guide you on how to shut down the Project Office in India


What is a Project office?


A project office is a facility where a foreign company conducts business while working on a project in India. If a foreign firm has been awarded a project by the public or private sector to be carried out in India, they are permitted to establish a project office there, either temporarily or permanently.

To start a project office, you can visit here for a step-by-step guide to forming a project office in India. This guide will give you the information and guidance you need to establish your project office and make sure it complies with all applicable laws and requirements.


Validity Period of Project Office:


The duration of a project office's validity in India depends on the nature and length of the project for which it was established. As per the Reserve Bank of India's (RBI) guidelines, a project office's validity is usually limited to the project's duration or a maximum of three years, whichever is earlier. If the project is completed before the three-year deadline, the project office must be closed down immediately upon achieving its objectives.

Here are the steps to follow to shut down the Project office in India:

  • Obtain a Closure Certificate from the Ministry of Corporate Affairs (MCA) to formally complete the closure procedure.
  • Prepare audited financials for the project office to ensure that all financial transactions are appropriately accounted for.
  • Submit a Closure Application to the bank to close the project office's bank account.
  • Facilitate the repatriation of surplus funds back to the foreign company as per the rules governing international remittances.
  • Obtain a No Due Certificate from the appropriate authorities attesting to the satisfaction of all responsibilities and obligations.
  • Submit an application to the relevant authorities for the submission of your Permanent (PAN) and TAN to complete the formal closure process.
  • Close the bank account and give up the project office's Unique Identification Number (UIN) to ensure that the closure process is completed successfully.




Closing a project office in India involves careful consideration of administrative, financial, and legal matters. Following detailed instructions is crucial for foreign investors who want to ensure a quick and lawful closing process. KDP Accountants is the company that overseas investors should approach for expert advice and support during the closure process.

With their in-depth knowledge of Indian laws, years of experience, and expertise in managing closures, KDP Accountants can provide invaluable assistance to ensure that the project office closure is carried out in compliance with regulations. If you are a foreign company that understands the closure procedure and fulfills all the requirements, you can confidently close your project office in India with KDP Accountants' assistance.

The above note is subject to further study and clarifications. This note does not form an opinion from our end and before taking any decision based on above, it is recommended to consult our experts on the subject.Kamdar, Desai & Patel will not be liable for any damages (including, without limitation, damages for loss of business projects, or loss of profits) arising in contract, tort or otherwise from the use of or inability to use this article, or any of its contents, or from any action taken (or refrained from being taken) as a result of using this article or any such contents.

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